Payroll and Timekeeping

All biweekly and monthly paid employees submit time for approval through the Ecotime website.

Visit Ecotime Entry Overview for the link to login, and view instructions for employee and supervisor actions.

There will be a delay in reporting of leave used or additional hours worked if your time is not submitted by the due date.

Contact your timekeeper if you receive an error while trying to enter time.

• Exempt
  The workweek for a full-time exempt employee is generally 40 hours, although greater emphasis is placed on meeting the responsibilities assigned rather than on working a specified number of hours. During the workweek, you are expected to work your regular schedule and to be available as business requires. You're paid an established salary and do not receive overtime pay or compensatory time off. Your pay schedule is monthly, on the first of each month.
  Vacation and sick leave are reported in full work day increments, partial days of leave are not reported. No leave is reported if any time is worked during the day.
• Non-Exempt
  The regular number of hours worked by a full-time, non-exempt employee is 40 hours in a workweek. Working additional hours beyond your regular number of hours per day or in a week is subject to overtime. Your pay schedule is biweekly per the Payroll Calendar below.
  Vacation and sick leave are reported in 15 minute increments.

Only non-exempt (biweekly paid) employees are eligible to earn overtime or comp time.

Non-union represented employees: Overtime is time worked that exceeds 40 hours per week.

Union represented employees: Overtime is time worked that exceeds 8 hours per day or 40 hours per week.

Additional hours must be pre-approved by your supervisor, but if additional hours are worked they must be paid even if they weren't pre-approved. Additional hours are reported in 15 minute increments.

All non-exempt employees elect to receive paid overtime or comp time during onboarding on their first day of work. Annually in June, all union represented non-exempt employees may update their election. Your HR Representative will send the annual notification and election form.

Non-union represented (policy covered) non-exempt employees may update their election at any time.

Instructions on reporting overtime in Ecotime.

Exempt employees receive administrative leave with pay for work days spent on jury duty, not to exceed the pay for your normal workday and workweek.

Non-exempt career employees receive administrative leave with pay for actual time spent on jury duty and in related travel, not to exceed the pay for your normal workday and workweek.

Jury duty service is reported in Ecotime by selecting the service day(s) and selecting Type - 'Jury Duty'.
Proof of attendance may be requested by the supervisor or Human Resources.

Payroll Calendars: Working hours and pay dates, monthly working hours and working days

Our campus provides 14 paid holidays for eligible employees. Eligible employees that work less than full time will be paid in accordance with their regularly scheduled hours.

Employees usually receive courtesy biweekly and monthly time reminders. In the event a courtesy reminder is not sent, employees are responsible for submitting their time by the due date. Contact your timekeeper if you are not receiving the reminders.

Payroll direct deposit to your designated bank account(s) is highly encouraged. You can setup and change direct deposit at any time by visiting the Self Service Portal in UCPath. 

With direct deposit you can view your earning statement online by logging into UCPath Self Service Portal.

If you receive a paper check it will be mailed on payday to your home address of record, which may be different from your mailing address.

Please note - enrolling in Disbursements direct deposit is separate from Payroll direct deposit.

Information regarding factored accrual of Sick/Bereavement Leave is based on the number of working hours (or pay periods) in a month.

You may use up to, but not more than, the accrued sick hours on your most recent Absence Entitlement Balance. The Balance updates at the beginning of every month with the accruals from the previous month.

Information regarding factored accrual of vacation leave is based on type of appointment, years of qualified service, and number of working hours (or pay periods) in a month.

You must have supervisor approval prior to using vacation leave.

You may use up to, but not more than, the accrued vacation hours on your most recent Absence Entitlement Balance. The Balance updates at the beginning of every month with the accruals from the previous month.