Non-PO Payments

Non-PO payments and personal reimbursements are processed through Concur or through Services & Support. For personal reimbursements, see How to Submit a Non-Event Reimbursement in Concur as well as Non-Event Reimbursements & Account Codes for the correct expenditure type to use for Concur travel expenses.

Oracle/POs and PCard may not be used to purchase gifts because these processes do not allow for approval by the appropriate person. There are no exceptions to this policy.

• Gifts & Awards
  
  • Different types of non-cash gifts & awards may be given to employees
    • General guidelines
      • Purchasing gifts is not allowed for occasions that are personal in nature, including for birthdays, weddings, anniversaries, holidays, farewells, graduations and other occasions of a personal nature
    • Award Limits and Taxability
    • Sympathy Flowers
      • Sympathy flowers should be purchased via an invoice and submitted through a Payment Request
      • Flowers are not an allowable purchase on PCard or T&E Card
      • The maximum purchase amount for sympathy flowers is $75 (excluding tax, delivery, and any other additional fees)
      • UC San Diego has three preferred florists that are able to provide floral arrangements within policy limits.
        • Flowers By Coley - Supplier # 15749
        • Adelaide's (La Jolla) - Supplier # 10184
        • Mission Hills Florist - Supplier # 19174
  • Gifts for non-employees
  • Visa gift cards may be requested through the Disbursements gift card program
• Honorarium is typically used to pay invited academic guests in lieu of travel expenses
  • An honorarium paid to a faculty member from another UC campus (active or emeritus) is handled by the AA Business Office HR Team
  • An honorarium paid to a faculty member from a non-UC affiliated institution is handled by the AA Business Office Fiscal Team
• Hiring Performing Artists and Speakers for Campus Events